It is possible to schedule zoom meetings by booking those meetings on a Zoom room. 

A Zoom room is a room that is equipped with a Zoom apparatus which in our case is a DTEN(Display Ten) TV.

So whenever you are booking a meeting on this Room, the equipment in the room will display an information that shows it is booked for a meeting plus to additional information like meeting start time and duration of the meeting. This works whether the meeting is a Zoom meeting or not.

 In order to add the Zoom room as your location of meeting, first start with setting up a new meeting.

1. Open up outlook using the desktop app.
2. Use the Zoom outlook plugin on the Home tab to schedule your zoom meeting. Contact the IT personnel if the plugin isn’t showing on your outlook window .

                    3.  Populate all the fields as deemed necessary (Attendee/s address, start and end time of the         meeting)

                    4. In order to reserve the Zoom room for your meeting click the location tab

5. From the list of available rooms to choose, select one that you want to host your meeting in by double clicking on the room. Press OK after that

Note that if you are booking a room to host a video conference meeting , you should select a room that you are sure it has a Zoom TV or any other video conference capable apparatus compatible with Zoom in it.

 6. Hit Yes when the confirmation window to update the location of meeting pops up. 

  7. Select the scheduling assistant tab before you send your meeting invitation to check on both your attendees and Zoom room availability by the time you propose.

8. Cross check once again if you have correctly populated all the fields and you are all set. Hit Send.

Note that the zoom room will automatically reply an acceptance or declination mail to the schedule you proposed.

If a declination message comes, go through the whole process once again only by changing the schedule time.