When you receive a meeting invitation you have a number of options on how you respond. ALWAYS SEND A RESPONSE to a meeting organizer for full visibility. Do NOT accept a meeting if you are not going to be able to make it!

Check the following:

1. Are you going to be available that day?

2. Does this invite conflict with any other meetings you have?

3. If any materials are needed for this meeting, will you have them available by this time?

Response Options:

Accept:

By clicking Accept you are letting the owner of the meeting, i.e. the individual that created the meeting, that you will be attending the meeting at the scheduled time.

Decline:

When you decline a meeting you are letting the owner or organizer know that you cannot attend the meeting. Please always add a comment why you are declining (will be out of office, etc.).

Propose New Time:

Select this option is you cannot make the time that the organizer has proposed and you want to suggest a new time that would work better for you.

Tentative:

Selecting this option indicates to the meeting creator that you may or may not be able to attend. Although this is rarely used it is a good option when the meeting might be optional for you.